Supplier Onboarding Guidance

How We Use and Protect Your Information

As part of our supplier onboarding and relationship management process, we collect and use business and personal information submitted by you and your organization. This includes the details you provide through our online supplier portal.

We are committed to protecting your privacy and handling your information responsibly, in accordance with applicable federal and state data protection laws.

What Information We Collect

We may collect and process the following types of information:

• Contact details (e.g., name, role, business email, phone number)

• Company documentation (e.g., business licenses, insurance, compliance certifications)

• Communications and status updates related to your application and engagement

How We Use Your Information

We use this information to:

• Evaluate your application as a potential supplier

• Fulfill legal and regulatory obligations (e.g., tax, insurance, financial compliance)

• Maintain and manage your supplier profile and records

• Communicate with you regarding your application or ongoing engagement

• Support audits, risk management, and procurement due diligence

How We Share Your Information

We do not sell your personal or business information.

Your information may be shared with:

• Internal teams (e.g., procurement, compliance, finance) for onboarding and risk review

• Third-party service providers (e.g., legal advisors, auditors) under appropriate safeguards

• Government authorities or regulators, if required by law

We ensure any service providers are contractually required to protect your information and use it only for the purpose it was provided.

Data Storage and Security

All data submitted through the portal is stored securely using industry-standard security measures. These include encryption, access controls, audit trails, and regular security reviews. Our systems are hosted in US-based data centers or other compliant environments.

Retention Policy

We retain supplier records only as long as necessary to meet legal, financial, and operational requirements. This is typically for 6 years after the end of your active supplier relationship, unless retention is required for a longer period by applicable law.

Your Privacy Rights

Depending on your state of residence, you may have certain rights, which could include:

• The right to access the information we hold about you

• The right to request corrections or deletion

• The right to opt out of the sale or sharing of personal data (we do not sell data)

• The right to limit the use of sensitive personal information

To make a request or inquire about your rights, please use the contact information on this page. We may verify your identity before fulfilling any privacy-related requests.